Successful DataQs

May 26, 2018 | Articles

In the event of an erroneous violation on a roadside inspection report, the DataQs system provides an electronic means of filing a request to the FMCSA or state agency to review the violation(s) in question. You and the FMCSA have a vested interest in accurate federal and state data being released to the public via the CSA website.

A motor carrier, driver, or other stakeholder can take 15 to 20 minutes to register for DataQs via the FMCSA Portal or through the DataQs system directly. DataQs is open to the public, and the website provides an online help function to walk users through the process.

Requests for data corrections require simple forms to be filled in with information from the relevant report, such as the report number, date, and time of event, state, and an explanation for why the data should be changed. All information is routed to the organization responsible for the data. Electronic correspondence is used to communicate with the requestor when additional information is needed.

Here are some tips for DataQ success:

  1. Due to the time-weighting process in SMS, make the request as soon as possible while the information is fresh and a thorough investigation is possible.
  2. Specify the correct “Roadside” event type for the Request for Data Review (RDR). Examples: Crash, Inspections/Violations, or Warnings
  3. Provide the accurate inspection report number (double-check the number).
  4. Be specific in what you want reviewed, be factual, and avoid opinions.
  5. Attach necessary document(s) that support the request on the first submission.
  6. If an owner-operator with a valid lease agreement, include the lease agreement with your DataQs request.
  7. Ensure contact information is accurate and updated.
  8. Check the status frequently, as additional information may be requested.

Roadside inspection results impact fleets tremendously. Violations negatively impact your CSA scores and could increase your chance of an audit. Clean scores validate your safety program and keep drivers and operations moving efficiently, positively impacting your bottom line.

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