How an MCSAP Inspector Obtains an ELD Output File at a Roadside Inspection

At a roadside inspection, an MCSAP inspector (or any authorized safety official) can obtain an Electronic Logging Device (ELD) output file from the driver’s ELD if the driver is required to use one under the ELD rule.

1. Driver must be ELD‑required
   The ELD rule applies to most commercial motor vehicle drivers who must keep Records of Duty Status (RODS) under 49 CFR part 395.8(a). This includes most interstate drivers and certain intrastate drivers (with some short‑haul exceptions)
2. ELD information packet must be onboard
   Before an inspection, the driver’s ELD must have the FMCSA‑required ELD information packetin place. This includes:

• ELD user’s manual for the driver
• Instruction sheet for producing and transferring hours‑of‑service records
• Instruction sheet for ELD malfunction reporting and recordkeeping during malfunctions
• Blank RODS graph‑grids for at least 8 days

3. Inspection process

• The inspector approaches the driver and requests the ELD output file.
• The driver must follow the ELD instruction sheet to produce the file.
• The file is typically generated via the ELD’s built‑in software or connected to a compatible computer.
• The inspector downloads or prints the file, ensuring it contains the required duty status records for the inspection period.

4. Certification and authority
   FMCSA requires MCSAP inspectors to be certifiedunder the Motor Carrier Safety Improvement Act (MSCIA) and the FAST Act, and to meet CVSA Operational Policy 4 standards for inspector training  This certification ensures they are authorized to inspect, review, and obtain ELD data.
5. Data use and privacy
   The ELD output file is used to verify compliance with FMCSA hours‑of‑service regulations. FMCSA prohibits harassment of drivers based on ELD data, and inspectors must follow applicable privacy and data‑use rules

Summary:
At a roadside inspection, an MCSAP inspector obtains the ELD output file by ensuring the driver is ELD‑required, has the required information packet onboard, and follows the ELD instruction sheet to produce and transfer the file. The inspector must be certified to perform such inspections, and the file is used solely for compliance verification.