DOT Announces New System of Records on Hours-of-Service Data Related to Electronic Logging Device Records

The United States Department of Transportation (DOT) proposes a new system of records titled ‘‘DOT/FMCSA 014 Electronic Logging Device (ELD) Records’’. This system of records is used to facilitate the retrieval, transfer, and collection of hours-of-service (HOS) data from electronic ELD files submitted by motor carriers and the review of HOS data by authorized safety officials. The system retrieves data recorded by a motor carrier’s ELD via an ELD output file. Upon receipt of this ELD output file, the system analyzes the data, identifies instances of potential noncompliance, and notifies the authorized safety official of these instances. FMCSA maintains ELD data for use in investigations and enforcement actions and to determine compliance with HOS requirements. The primary purpose of the ELD system is to allow authorized safety officials to assess electronic ELD files rapidly and accurately at roadside and during reviews and safety audits to determine whether the driver is in compliance with the HOS regulations. The ELD system will also be used to assess whether ELDs meet certain technical specifications that are set forth in the HOS regulations. Additionally, the Agency may use ELD data internally to inform research efforts related to enforcement of safety regulations, including driving hours, as such research may ultimately improve compliance with HOS requirements.

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