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ELDs – Electronic Logging Devices

ELDS – ELECTRONIC

The LoadTrek ELD does more than simply comply with Hours of Service requirements. You can automate fuel tax and base plate reporting, measure driving performance,and automate your DVIR process. When the time is right, you can upgrade to a full Transportation Management System with no hardware changes. The LoadTrek ELD manages safety and compliance, and grows with your company.

Hours of Service Compliance

Drivers log books have been around since 1937. Known as Record of Duty Status or RODS, driver log books are the means to record and measure compliance with Hours of Service regulations. The Hours of Service (HOS) regulations exist in the United States and Canada to prevent tired drivers from getting behind the wheel.

What is an AOBRD, EOBR, or ELD?

Electronic, paperless drivers logs have been allowed in the United States since 1988 and Canada since 1998. The 1988 rule known as 395.15 remains in effect today in the United States, even though legislation has directed the FMCSA to write new regulations. The Canadian electronic logbook rule is known as Public Safety Code 9. These devices are known as Automatic Onboard Recording Devices (AOBRD). A previous attempt at mandating electronic logs called these devices Electronic Onboard Recording Devices (EOBRs). This name is no longer technically accurate, but is still widely used.

The US has mandated electronic logs as part of the MAP-21 transportation bill passed by Congress in 2013. The exact implementation date is still unknown. Once the Federal Motor Carrier Safety Administration (FMCSA) publishes the final rule in the Federal Register, existing AOBRD users have 4 years to get compliant with the new rule. Fleets without a compliant AOBRD system will have 2 years to get compliant. Under this new rule, electronic logging devices are known as ELDs. Every driver that is required to complete a RODS must use an ELD under this new rule.

electronic logs
A new version of paper logs, which we call “computer assisted logs”, exists in the United States as a result of the federal government’s acceptance of electronic signatures. This allows driver to create logs on a computer of tablet device and print upon demand. There is no synchronization with the vehicle. The math problems required on logs are typically done for the driver. There are advantages to these types of automated logs to the driver, but typically no advantages to fleets. These types of automated paper logs will fade away as the new ELD rule comes out.
The US has mandated electronic logs as part of the MAP-21 transportation bill passed by Congress in 2013. The exact implementation date is still unknown. Once the Federal Motor Carrier Safety Administration (FMCSA) publishes the final rule in the Federal Register, existing AOBRD users have 4 years to get compliant with the new rule. Fleets without a compliant AOBRD system will have 2 years to get compliant. Under this new rule, electronic logging devices are known as ELDs. Every driver that is required to complete a RODS must use an ELD under this new rule.
electronic logs
LoadTrek is fully compliant with the current 395.15 AOBRD rule. LoadTrek will meet the new ELD rule with simple software updates, when the final rule becomes available.

The Hours of Service rules differ in the US and Canada. In the US, rules differ in some states for carriers who operate solely within those states. In Canada, rules vary between the provinces. In both countries, various vocations and operations are allowed exemptions and exceptions. Common examples are oil and gas well servicing, water well drilling, livestock hauling, operating north of the 60th parallel, hauling explosives, pyrotechnicians, agriculture, construction, and transiting on a ferry.

LoadTrek handles these differing rules so you don’t have to think about it. Different drivers in your fleet can operate under different profiles as needed. Our simple HOS Profile dialog box allows instant changes by simply checking options and changing values. When the HOS rules change, adjusting to these changes is very simple. No software changes or updates are required.

How It Works

Drivers log in and out of every vehicle they operate, and their “Follow Me Logs” are wirelessly pulled in every time they switch equipment. When drivers are working in a shop, LoadTrek Timeclock allows them to log in and out on any PC connected to the internet. For oilfield and other remote workers, they can log in as “Crew” on a bus or pickup enroute to and from location. Drivers can log Personal Conveyance time if allowed by your company.LoadTrek Timeclock

Roadside enforcement officials can view the logs allowed (7 days in the US, 14 days in Canada) on the in cab device. Officers can also view logs on the internet, if given credentials by the driver.

Drivers can view logs in their cabs on their LoadTrek touch screens. Drivers can view logs, routes, and maps on Timeclock. Every LoadTrek driver has their own personal web page for view logs at any time on any device.

It’s not just an ELD. LoadTrek allows you to manage safety, track your vehicles, communicate with your drivers, automate fuel tax reporting, and automate DVIRs.

IFTA and IRP Reporting

LoadTrek automates much of your IFTA reporting requirements. The system tracks and reports state and provincial fuel usage, distance by state/province, and entries/exits to every state/province. The system tracks distance by state and province for IRP reporting. You can import fuel purchases, and drivers can enter fuel purchases.

The telematics device automatically detects the odometer reading, time, and date of every state and provincial line crossing. The device measures fuel usage in every jurisdiction. You can deduct certain types of fuel usage, such as off road, PTO and idle.

The result is a highly accurate system that eliminates the need for Drivers Trip Reports. Your quarterly and annual reporting becomes much easier. We participated in the Automated Mileage and Stateline Crossing Operational Test (AMASCOT) performed in 1995 at the Iowa State University with leading heavy truck fleets. This test confirmed the accuracy and simplicity for motor carriers and states. Since the time of the test, these systems have become more accurate, simpler, and less expensive.

Vehicle Inspections

Driver Vehicle Inspection Reports (DVIRs) are those pre-trip and post-trip inspections required of commercial drivers when operating commercial motor vehicles. DVIRs are also the heart of a good fleet maintenance program.

We automate the DVIR process. Drivers are prompted to perform their DVIR. Items that are noted during a vehicle inspection become open work orders. These open work orders must be addressed. If necessary, LoadTrek allows you to pull vehicles out of service for repairs by an authorized person or company. The entire DVIR cycle is tracked from start to completion.

loadtrek ivms

Safety Management

Create and manage safety programs, then measure important activities that impact your fleet’s safety and driver’s health. Create score cards just for your fleet. Monitor speed limits, unauthorized activities, seat belt usage, panic stops, and hard driving. When an incident occurs, easily retrieve detailed accident data that shows speed and g-forces.